Planning Tips for Your Big Event
We know there are many reasons that planning your big event can be nerve-racking. From guest lists and budgets, to vendors and venues, getting everything ready organized can seem overwhelming. Whether it's a wedding or a day-long conference, the following event planning tips can help ensure your event is a great success.
Get started early.
Start thinking about the date, size, and budget for your event as soon as possible. Though it may seem way too early to start planning your event, having that extra time can help you account for any possible stresses down the road.We recommend planning a wedding at least 12-months in advance, and corporate events 4-6 months.
Add a contingency in your budget.
One thing you should determine is your budget for the event. Try to consider all the costs that may occur from your event: food, venue, rentals, etc. Sticking to your budget can help rein in additional costs, but be prepared for the unexpected. Adding five-percent as an “emergency” fund makes good sense. The most stressful things are last minute expenses, so have a contingency plan!
Choose a quality venue.
Choosing the right venue can make or break your event. Your venue needs to be dependable and honest, so read their reviews for previous feedback. If you want to shorten your to-do list, choose a venue that provides things like an on-site event planner to help with seating, catering, and lighting. If you are hosting a conference, be sure the venue provides WIFI and access to other technology.
Communicate your expectations.
Depending on your event, you may be working with a variety of contributors such as musicians, speakers, vendors, or even bridesmaids. Be clear and concise with your dates and expectations, in advance, to avoid disappointment and stress on the big day. The same can be said for those who may be helping you plan this event, whether a significant other or a committee—a clear delineation of responsibilities will mean no one is duplicating efforts.
Utilize the Internet.
There are apps and websites dedicated to event planning. Business event apps are available and in demand for every kind of event including ticketing and advertising. Check out this list of business event apps. Don’t worry brides, there is no shortage of wedding apps at your disposal. You can find anything from checklists to wedding websites and everything in between on this list of wedding apps.
D'Andrea Crystal Lake Banquet Facility & Conference Center is a beautiful and elegant banquet facility suitable for any special occasion or business conference! Conveniently located in McHenry County at the corner of Northwest Highway (Route 14) and Route 31 in Crystal Lake, Illinois. Contact our event planners to schedule a tour of our Crystal Lake banquet facility, and schedule your room reservation at (815) 459-7234.
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